PRIVACY AND DATA PROTECTION STATEMENT
15/05/2023
NAME AND ADDRESS OF THE CONTROLLER
Name: Altitude Innovations Oy (”Altitude” tai “Altitude Executive Search” or ”we”)
Public Brand: Altitude Executive Search
Address: Erottajankatu 15-17, 00130 Helsinki
Email: helsinki@altitudesearch.fi
CONTACT PERSON FOR THE REGISTER
Name: Ville Wiro
Address: Erottajankatu 15-17, 00130 Helsinki
Phone: +358 40 7545 275
Email: ville.wiro@altitudesearch.fi
THE PURPOSE FOR THE PROCESSING OF PERSONAL DATA
Personal data will be collected and processed so that Altitude Executive Search can serve its customers who acquire executive search from the company.
The data can also be used for execution of other Altitude services and for communicating with candidates (“candidate”, “data subject” or “you”).
The collection and processing of personal data is always based on legislation, customer or service agreement, the legitimate interest of Altitude or the consent of the data subject.
THE CONTENT OF THE REGISTER
The data collected may include information such as name, contact information, working history, education, picture of you, compensation data, information provided by you on yourself, agreements signed with Altitude, information provided by people giving references about you, a consultant subjective view of you as a candidate for the given executive search assignment. Data created and collected during communication includes information on the communicating parties, time of the connection, routing information, data transfer protocol, format of the connection.
Principally, Altitude will not collect sensitive data such as racial and ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, sexual preferences, health, illness or disability to the personal data files.
REGULAR SOURCES OF INFORMATION
We collect personal data from open public sources such as company websites, news, announcements, LinkedIn, tax officials, from candidates themselves,
REGULAR DESTINATIONS OF DISCLOSED DATA
Altitude will only transfer your personal data to its executive search assignment clients.
Altitude may engage subcontractors to perform parts of the service, such as companies performing candidate testing services. They may have access to personal data so that they can perform their duties but only to the extent required for their performance. When transferring personal data to third parties, Altitude always agrees in a separate written agreement the rights and obligations of the service provider in accordance with the applicable laws.
TRANSFERS OF DATA TO COUNTRIES OUTSIDE OF EUROPEAN UNION OR THE EUROPEAN ECONOMIC AREA
When justified by the nature of the client assignment, we will only transfer personal data outside the EEA Area or to an international organisation where the European Commission has decided that the third country, a territory or one or more specified sectors within that third country, or the international organisation in question ensures an adequate level of protection. In the absence of the aforesaid decision we transfer personal data to a third country or an international organisation only if the controller or processor has provided appropriate safeguards, and on condition that enforceable data subject rights and effective legal remedies for data subjects are available. Such appropriate safeguards may consist of relying on Privacy Shield (US) or using the EU Model Clauses.
THE PRINCIPLES HOW THE DATA FILE/REGISTER IS SECURED
All data will be stored electronically or into paper as physical documentation. Information will be collected to Altitude Executive Search database. Only administrators will have access to the database. Such access is protected with user right management. User interface will only show data that is necessary for the tasks of the respective person. The views of the user interface as well as the access rights have been defined based on role and user.
We will use appropriate technical and organizational means to secure the personal data from inappropriate access, accidental or unlawful destruction, amendment, distribution and transfer of personal data as well as from other unlawful processing.
INFORMATION STORAGE TIME
We strive to store the personal data in a form from which the data subject is identifiable for as long as it is necessary to achieve the purpose of the data processing. We will define retention periods for the collected personal data. The premise concerning the retention of data is that we will only use the data for as long as necessary considering the purpose of the data, but for no longer than three years, after which we will renew consent for data processing or delete the personal data (unless due to a statutory special retention obligation).
WHAT ARE YOUR RIGHTS?
We will ensure that we will inform the data subjects appropriately and in a timely manner of the processing of data and their rights regarding data processing. The data subject has the right to inspect data, the right to be forgotten, the right to data portability, the right to object automated individual decision making such as profiling, demand the rectification and the deletion of data, as well as the right to object and restrict the processing of data belong to the rights of a data subject. We act in a transparent manner. We will ensure in our operations that the rights of the data subject will be taken care of, and that the data subjects are appropriately informed, and that his/her requests are responded swiftly.
If you want to utilise your rights stated above, please contact us with the contact information specified above.
In addition to the rights described above you are entitled to make a complaint to the data protection authority, especially in the European Union country where you have your domicile or permanent work place or where the claimed breach of data protection regulation occurred. In Finland, this authority is the data protection ombudsman.
AMENDMENTS TO THIS DATA PROTECTION STATEMENT
Altitude Executive Search may from time to time amend this data protection statement without prior notice to you. We will always comply to the laws and regulations of Finland.